Executive Director at The GreenHouse
Sacramento, CA 95833
About the job
OVERVIEW OF POSITION: The Executive Director of The GreenHouse is responsible for championing the spirit, mission, and values of the organization. This role offers a unique chance to provide visionary leadership, drive strategic initiatives, and cultivate a vibrant, thriving community. From spearheading fundraising efforts to shaping strategic plans, you'll be at the heart of it all, making a tangible impact on the lives we touch. Step into a role that encompasses everything from program innovation to resource management and help us grow and flourish.
MISSION OF THE GREENHOUSE: Our mission is to cultivate a thriving community by nurturing the emotional, spiritual, intellectual, and physical development of our youth, inspiring them to grow to their full potential.
FOCUS & SCOPE OF POSITION
Essential duties and responsibilities in each of these 4 KEY AREAS include:
· Oversee the full cycle of staff management, including recruitment, training, ongoing support, and performance evaluations for all programs.
· Foster professional and spiritual growth in staff by organizing weekly staff meetings, regular training sessions, and semi-annual retreats with an emphasis on self-care.
· Provide steadfast support to program staff in enhancing and implementing all programs. This includes setting annual objectives, developing new curriculum, refining educational enrichment, and implementing spiritual formation strategies.
· Ensure adherence to grant-related program objectives and measurement protocols, encompassing meticulous data tracking and facilitation of pre/post tests.
· Spearhead the team in crafting and refining program offerings based on discerned community needs.
· Coordinate a response team, composed of staff, volunteers, and community members, as necessary and appropriate, to address urgent needs and provide referrals for GreenHouse families facing crises.
· Partner with program staff in spearheading parent engagement and parent leadership development efforts, utilizing platforms such as the Parent Council, family days, and community- service events.
· Maintain office equipment and supplies, as well as establish and maintain efficient document filing, archiving, and organization systems.
· Uphold and contribute to a secure and healthful work environment.
· Oversee the coordination of staff, volunteers, and board members in matters concerning facility maintenance and ongoing renovation projects.
· In partnership with the Board and staff, discern and implement organizational response to community crises. Coordinate resources for community members or GreenHouse staff members to process and heal from community crises.
· Serve as a member of the Board of Directors by attending monthly meetings; giving regular updates on The GreenHouse activities, relationships and programs; participating on committees and carrying out other duties as a Board member, including the adoption of the annual budget and program plan.
· Collaborate with the Board Chair to create monthly Board meeting agendas.
· Provide counsel to the Board of Directors on the creation of policies and strategic direction and assist with the Board’s development of a 5–10 year strategic plan.
· Seek Board counsel on plans to create new roles within the organization and on hiring decisions.
· Assist in recruiting and on-boarding new Board members, including community and youth members.
FINANCES & ADMINISTRATION
· In partnership with the staff and the Board Treasurer, oversee the proposal and administration of the annual budget.
· Ensure that payroll and other monthly obligations are met on a regular and timely basis.
· Oversee and review accounting activities of the Executive Assistant, including donation processing, payroll, and expenses.
· Work with bookkeeping/accounting firm on a monthly basis to ensure thorough and accurate maintenance of financial records in Quickbooks.
· Work with the Board Treasurer to provide quarterly budget updates to the Board and report any significant deviations from the proposed budget.
· Ensure that funds are utilized in accordance with grant provisions and donor designations.
· Comply with IRS and federal and state employment and tax regulations. Manage/update needed documents for existing and new employees.
· Be point of contact for insurance company and other vendors. Review/evaluate services.
· Serve as a primary signer and contact with The GreenHouse’s bank, overseeing banking decisions and staff access to the bank account.
· Cultivate and nurture essential relationships with city officials, community leaders, public schools, law enforcement, and local businesses.
· Take ownership of the organization’s revenue plan, securing the necessary funding to sustain The GreenHouse’s programs and strategic initiatives.
· Act as the primary spokesperson for the organization in interactions with the media.
· Champion The GreenHouse to both existing and prospective audiences, including churches and businesses. Foster strong connections with new donors or partners by representing The GreenHouse at community gatherings and meetings.
· Foster and maintain supportive relationships with the families within The GreenHouse community.
· Collaborate with the Board and Partnership Director to create and oversee the annual fund development plan and partner development strategies.
· Work closely with the Partnership Director to implement fund development strategies, including grant research and writing, cultivating individual donor relationships, liaising with church missions committees, issuing year-round fundraising appeals, and engaging with corporate and major donor networks.
· Coordinate and supervise fundraising events, such as The Big Day of Giving and GreenHouse Open Houses.
· Collaborate with the Executive Assistant or Partnership Director to ensure regular communication with staff, volunteers, and donors through meetings, correspondence, newsletters. Keep donor list up to date and manage mass mailings. Oversee the maintenance of the website and social media platforms.
POSITION QUALIFICATIONS & REQUIREMENTS
Reports to: Board of Directors
Direct Reports: Teen Director, Elementary Director, Executive Assistant, Partnership Director, Parent & Family Engagement Director, Teen Internship & Creative Communications Coordinator, Youth Faith Formation Coordinator, Volunteer Coordinator, Garden Manager
External Clients: Volunteers and the general community
Internal Clients: Staff members and Board of Director members
Education: Bachelor’s or higher level degree preferred.
Experience & Industry Expertise: Significant experience directing a nonprofit community development organization or comparable organization preferred. Five to eight years management experience preferred.
Employment Requirements: Must pass a pre-employment reference and background screen, including fingerprinting. Proof of legal authorization to work in the United States.
Physical Demands & Work Environment: The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical: The employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, bend, stoop, kneel, climb, use hands to finger, handle, or feel, and reach with hands and arms. The employee may be required to lift or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
Work Environment: The employee is regularly in an office environment with adequate light and low noise levels, yet with regular interactions with staff and community members throughout the work day. This position requires one evening per week (occasionally two) of rotating work engagements, including, but not limited to, monthly board meetings, parent meetings, and visiting evening GreenHouse youth groups.
· Proficient Communication and Leadership Skills: Demonstrates the ability to communicate effectively and lead teams toward shared goals.
· Expertise in Relationship Building: Excels in establishing and maintaining strong connections with individuals and teams.
· Initiative and Self-Motivation: Proactively takes charge and shows a high degree of self-driven motivation to accomplish tasks.
· Technical Proficiency: Possesses the necessary skills and knowledge to excel in technical aspects relevant to the role.
· Adept Organizational and Project Management: Demonstrates prowess in organizing tasks and projects efficiently and effectively.
· Exhibits Sound Judgment: Makes decisions based on careful consideration and good judgment, ensuring optimal outcomes.
· Acts with Integrity: Upholds a strong sense of honesty, ethics, and trustworthiness in all interactions and decisions.
· Adapts with Flexibility: Demonstrates an ability to adjust to changing circumstances and embrace new challenges with ease.
· Displays Spiritual Maturity: Embodies a deep understanding and maturity in spiritual matters, as applicable to the role.
· Effective Public Speaking: Demonstrates the capability to address large groups with clarity and confidence.
· Financial Management and Major Donor Fundraising Expertise: Proficient in financial management and skilled in securing significant contributions from major donors.
· Cultural Sensitivity and Inclusivity: Demonstrates the ability to engage effectively with youth and adults from diverse cultural and ethnic backgrounds.
· Leadership and Supportive Guidance: Capable of leading, motivating, and providing support to both paid and volunteer staff.
· Knowledge of Christian Community Development Principles: Understands and applies principles relevant to Christian Community Development.
· Experience in Nonprofit Governance and Volunteer Management: Possesses practical experience in nonprofit board functions and volunteer coordination.
· Knowledge of Spanish or Farsi: Advantageous but not required.
Employer Disclosure Statement
The above statements and job description is intended to describe the nature and level of work being performed within this job. They are not intended to be an exhaustive list of all responsibilities, duties, and tasks. Other similar or additional duties are to be performed as assigned. This job description is not intended, in any way, to be an employment contract. Your employment continues to be at- will. You or The GreenHouse may terminate employment at any time for any reason.
Position Specifications Full-time hourly position: $55,00–75,000 based on candidate’s work and professional experience.