Executive Assistant at Making Housing and Community Happen
About the job
We are seeking a detail-oriented, tech-savvy and self-directed part-time Executive Assistant works closely with the Executive Director, who is an author and workshop leader around the US. This position is responsible for providing assistance to the ED and performing administrative and organizational functions in support of our organization Making Housing and Community Happen (MHCH), based in Pasadena, CA. MHCH has a track record of successful housing justice efforts for 25 years. This is an exciting opportunity to grow and learn what it takes to effectively address the housing crisis with a racial justice lens.
- 15 hours per hour, with 10 hours in our home-based office in Pasadena. Work can be conducted remotely until the assistant is fully vaccinated.
- $20 per hour
Making Housing and Community Happen is a faith-rooted non-profit organization that equips congregations, community leaders, and neighbors with practical tools needed to transform their communities, to end homelessness, and to stabilize the cost of housing through education, advocacy, organizing and advisement.
Essential responsibilities and skills include the following. Other duties may be assigned.
- Communications: assisting with preparation of routine correspondence including emails, phone calls, and newsletters. Ability to work with (quickly learn) Mailchimp, Google Workspace apps, and Microsoft Office (Outlook, Word, PowerPoint, and Excel).
- Filing and organization: maintain files, contacts, and news media in both hardcopy locations and electronic drives.
- Mail management: help manage, streamline, incoming mail.
- Meeting coordination: assist with the logistics of in-person meetings and Zoom meetings. Create minutes for meetings and maintain records of meeting agendas and minutes.
- Core Meetings: Second Tuesday of every month from 6 PM to 8 PM
- Housing Justice Forum: Fourth Tuesday of every month from 7 PM to 8:30 PM
- Bookkeeping support: manage donor database, send thank you letters and receipts, manage receipts for reimbursements, and assist with donor communications.
- Volunteer management: track and manage volunteer database and coordinate communication with volunteers
- Trouble shoot technology issues, develop and implement more efficient and effective systems for managing information, projects and communications
- Assist with office maintenance which may include tidying up files and mail or helping to purchase office supplies
- Excellent listening, verbal, and interpersonal skills, patient and understanding.
- Curious and enjoys opportunities to grow and learn.
- Flexibility in working non-traditional hours during key events (like our November fundraising event) and periods of high demand. This may require occasional travel to off-site meetings and include some evening and/or weekend hours to assist as needed with meetings and events.
- Ability to demonstrate tact, discretion, and diplomacy with staff, volunteers, donors, and other stakeholders.
- College degree preferred.
- Prefer someone who is comfortable with social media, website and blog maintenance, and online communications.