Administrative Assistant at InterVarsity Christian Fellowship

Administrative Assistant

Supervised by:   GAPS Program Director

Status:                 Non-Exempt

Location:            Remote

To advance the purpose of InterVarsity, this position will provide administrative support to the GAPS Program Director Department in carrying out GAPS administrative tasks, as well as team functions, through serving as a liaison with audiences inside InterVarsity and exercising discretion in the oversight and implementation of team objectives.



·       Be a maturing disciple of Jesus Christ: growing in love for God, God’s Word, God’s people of every ethnicity and culture, and God’s purposes in the world

·       Maintaining spiritual disciplines for personal and ministry growth

·       Modeling wisdom and maturing in the balance of family, church, and ministry


Provide administrative assistance to supervisor and team:

·       Serve as an administrative liaison between multiple internal departments and external constituents on behalf of supervisor including the senior leaders, staff directors, staff, donors, students, and faculty

·       Proactively create systems that manage tasks, project priorities, and deadlines, while monitoring processes and resolving problems

·       Draft, write, edit, and review a variety of types of materials such as: newsletters, emails, training curriculum, handouts, and reports

·       Design, organize, maintain, and archive a variety of paper and electronic files including confidential files, mailing lists, meeting minutes, and contacts, database, and other data as assigned

·       Coordinate complex daily, weekly, and annual meeting schedules

·       Exercise independent judgment in planning, coordinating and managing logistics, budgets, minutes, hospitality for onsite and offsite meetings, programs, or conferences.

·       Coordinate meeting logistics and contracting with vendors for travel, housing, meals and special equipment needs, etc.

·       Follow guidelines for prioritizing, organizing, and screening of incoming communications

·       Complete, verify and process expense reports, time cards and corporate credit card reports

·       Provide general office services and assist with other duties and tasks as assigned


Ministry professional growth and involvement:

·       Potentially attend and serve onsite at InterVarsity conferences and conventions

·       Maintain professional growth through continuing education


Ministry Partnership Development:

·       Raise an agreed-upon amount of financial support

·       Develop a support team for prayer and financial support

·       Review financial reports for accuracy and ensuring that spending is within budget

·       Represent InterVarsity within the wider Christian community



·     Annually affirm InterVarsity’s Statement of Faith

·     Willingness to adhere and comply with InterVarsity’s Code of Conduct

·     Bachelor’s degree or equivalent education/experience

·     At least (3) three years previous administrative experience

·     Prior or current experience with InterVarsity as a staff member or student preferred

·     Experience working in the area of fund development, campaigns, development preferred

·     Experience working with events, event management, logistics, hospitality industry preferred

·     Working knowledge of Microsoft applications (Word, Excel, PowerPoint, Teams, and Outlook)

·     Strong written (writing, proofreading, editing) and oral communication skills

·     Ability to work independently, multitask, and work in a fast-paced environment under the pressure of deadlines

·     Ability to organize events, workflow, and the details involved

·     Ability to take initiative regularly and work with minimal amount of direct supervision

·     Ability to treat people courteously and diplomatically

·     Ability to handle sensitive information in a confidential manner

·     Demonstrated ability and commitment to work in a diverse team environment

·     Demonstrated commitment to dependability

·     Open to learning new concepts, skills, and methods

·     Flexible schedule and the availability to travel for occasional business to local and out-of-town management meetings


InterVarsity Christian Fellowship
635 Science Drive
Madison, Wisconsin 53711


Ashley Albi
[email protected]


Job type
Part Time
Pay rate
$14.06-$18.74 / hour
Ordained position
Exempt status
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