Senior Parish Administrator at Holy Trinity Anglican Church
Raleigh, North Carolina




Title:                         Senior Parish Life Administrator

Position Status:         Full Time

Department:             Administration

Reports to:                Director of Finance and Administration

Effective Date:          May 1, 2023






The Senior Parish Life Administrator is responsible for the administrative support of functions related to worship, clergy-led programming and certain aspects of parish life. Through the use of good communication skills and the ability to multi-task efficiently, this position serves as the glue that keeps the church running smoothly.









·Parish Support:

o  Serve as an integral member of the administrative team with special emphasis on coordination of clergy-initiated programming.

o  Maintain the church calendar in conjunction with the Director of Finance and Administration.

o  Maintain the integrity of the church database. Update the attendee and member database records as needed or requested.

o  Maintain official church membership records (biannually).

o  Ensure the printer is in good working order and arrange for repairs as needed.

o  Manage special printing jobs such as bulletin inserts and special program bulletins.

o  Order all printer supplies.

o  Collect checks and cash after the worship service. Deposit all checks and cash at the bank (weekly).

o  Serve as the first point of contact for visitors and guests of the Rector, clergy, and church during office hours.

o  Respond to all e-mails and calls from parishioners on a timely basis.

o  Take responsibility for resolving issues and answering questions from church members.


Rector and Clergy Support: This position supports and coordinates clergy-initiated programming with the assistance of the administrative team. The specific tasks related to this effort include:

Rector Support:

§ Take all incoming calls for the Rector and resolve any issues related to those calls.

§ Support any special events hosted by the Rector (4 events per year).

§ Perform small tasks such as travel management as assigned.

§ Coordinate on-line pre-marital assessments.


Clergy Associate for Community Life:

§ Keep track of newcomers and potential attendees of the Discover Holy Trinity Class (biannually).

§ Assist with the hosting of the Discover Holy Trinity class (Biannually-4 sessions per class).

§ Keep track and order parish supplies such as coffee, coffee filters, coffee cups and half and half.

§ Coordinate community life programming with assistance from the administrative team.

§ Assist with room-set up for community life programming.

§ Print materials for the Women of the Word Bible Study (biannually).

§ Serve as on-site coordinator for occasional evening and weekend events.


Clergy Associate for Christian Formation:

§ Pastoral Care:

·        Attend weekly clergy meeting to help coordinate pastoral care needs.

·        Maintain the on-call clergy schedule and ensure that there are no gaps in the schedule.

·        Maintain the pastoral log and contact the clergy person on call when needed.

·        Check to make sure that clergy follow-up has occurred and follow up with the home communion and neighborhood meals ministry if needed.

·        Make sure that clergy is aware of any special hospital visitation policies.

§ Inform the Neighborhood Meal Ministry regarding any needs for parishioner support.

§ Administratively support the Care and Compassion Ministry

§ Coordinate Sign-ups for Sunday prayer ministries and work to fill any gaps.

§ Keep track of attendance at healing prayer training sessions.

§ Serve as the point of contact for requests for healing prayer.

§ Coordinate Christian Formation programming with assistance from the administrative team.

§ Assist with room-set up for Christian Formation programming.

§ Serve as on-site coordinator for occasional evening and weekend events.


Clergy Associate for Family Ministry:

§ Prepare all materials for baptisms and confirmations (documents, gifts). Along with the clergy, serve as a liaison with the families involved.


Worship Support:

o  Prepare Sunday bulletins and bulletins for special services with assistance from the clergy and Director of Music. Ensure accuracy of the Prayers of the People list as well as a marked-up bulletin to assist the sound technician on duty. This weekly task takes 4-5 hours per week.

o  Assign lay readers for Scripture reading and Prayers of the People.

o  Distribute weekly service participants list.

o  Serve as the liaison for the flower guild and altar guild.

o  Order poinsettias, lilies, palms, and ashes and arrange to have them delivered and set up. Determine a sales price with the assistance of the Director of Finance and Administration, maintain a list of donors of the plants and prepare a bulletin with the donor information. This occurs two times per year.

o  Make nametags for attendees, members, greeters, and vestry.

o  Maintain volunteer records and lists of members involved with different ministries.

o  Prepare all materials for ordinations (documents, gifts).

o  Coordinate funerals with the assistance of the administrative team and serve as a church liaison for the family of the deceased if needed.

o  Coordinate weddings/ marriage prep and be the church liaison for the families of the bride and groom. Assign an on-site coordinator if needed. (4-6 weddings per year).

o  Assign volunteers for funerals and weddings including ushers and wedding coordinators. Work with the clergy and administrative team to determine the date and time of the ceremony.


Vestry Support:

o  Provide the new member report to the vestry clerk twice a year.

o  Maintain vestry and member records related to vestry elections (once a year).

o  Assist the Junior Warden with administrative support related to vestry elections (once a year).


Diocesan Liaison:

o  Complete annual diocesan and ACNA reports (a 5-hour task once a year).

o  Make travel arrangements for clergy and lay representatives for the annual conference (once a year).

o       Help coordinate any diocesan conference held at Holy Trinity Anglican Church.




·        Enthusiastic follower of Jesus who is committed to the mission and vision of Holy Trinity Anglican Church

·        Ability to complete tasks efficiently while maintaining an attention to detail

·        Ability to multitask

·        Ability to thrive in an active workplace in which priorities can change quickly

·        Ability to communicate effectively and work cohesively as part of a team

·        Ability to interact hospitably and positively with members of the parish and staff

·        Membership at Holy Trinity Anglican church is preferred


To apply for this job, please click here


Holy Trinity Anglican Church
549 N Blount Street
Raleigh, North Carolina 27604


Holy Trinity Anglican Church
(919) 833-4202
[email protected]



Raleigh, North Carolina
Job type
Full Time
Pay rate
Ordained position
Exempt status
Not Exempt
Church Ministry