Parish Administrator at Grace By The Sea Anglican Church
Oak Harbor, Washington

PARISH ADMINISTRATOR ROLE DESCRIPTION

Role | Focus: Administration & Staff Support
Reports to: Rector (Lead Priest)
Hours: 15-20/week (including church attendance)
Status: Not Exempt

BRIEF DESCRIPTION
Our vision statement, Life with Christ, sums up the type of community we desire to be. We are looking for a parish administrator who is not only skilled for this position, but someone that also pursues life with Christ in their personal life. Our desire is that the parish administrator, along with his or her family, would be part of the church by regularly attending Sunday services, being present at events and being present. The parish administrator is typically the first face visitors see when they come to the church office, and as such, should exude a warm, inviting presence. The administrator is also often the last eye on bulletins, newsletters, Quickbooks, and graphics, so he/she needs strong writing skills and attention to detail.

SKILLS REQUIRED (OR EAGER TO LEARN)
- Quickbooks
- Microsoft Word | Pages
- G-Suite (Docs, Gmail, Slides, Sheets, etc.)
- Squarespace
- Mailchimp
- Canva

RESPONSIBILITIES
Administration
The administrator will be responsible for regular updates and additions in the church directory,  receiving and processing benevolence ministry requests, and keeping financials up to date with Quickbooks alongside the Treasurer (i.e. reimbursements, expenditures, payroll, etc.). The administrator will process donations and twice a year the administrator is responsible for sending our giving statements to all givers.

Communication
In conversation with the Rector, the administrator is responsible for populating and copy-editing all written communications of the church (weekly and mid-week services such as Holy Week, weddings, and funerals), along with our weekly newsletter. The administrator will communicate with volunteers on a weekly basis to make known the volunteer roles and plans for each week.

Office
The administrator will maintain office hours of operations. The office hours are flexible in  conversation with the Rector, with some “work from home” hours. Office supplies will be monitored and maintained weekly and monthly, or as needed. The ability to foresee, assess, and solve problems. The office calendar will be kept up to date and communicated to the parish by the administrator.

Website
The administrator will maintain the church website with Squarespace. Weekly additions and updates such as sermon uploads, events, staffing, services, seasonal changes, etc. New web pages will be created on an as-needed basis.

Children’s Ministry  
The administrator will help coordinate and schedule children’s ministry. This also involves initiating  background checks on volunteers and implementing safety standards.

Culture-building, teamwork
- Collaborate with the rector and other staff and leaders to build a beautiful and compelling vision/ministry
- Assist with building a culture of generosity, care, mutual celebration/grief, and belonging through involvement in social get-togethers
- Assist with setup/teardown, greeting, clean-up, etc. as part of the staff for events and  worship services
- Be a team player and help out when needed when asked; look for opportunities to assist and  take initiative
- Maintain a positive and Christ-like presence both in person and over social media

Feedback | Growth | Development
Approximately every 6 months, the Parish Administrator will have a 1-on-1 meeting with the Rector to discuss areas of growth as well as to affirm areas of excellence.

If interested, please email a cover letter and resume to kyle@gracebythesea.org

Address

Grace By The Sea Anglican Church
540 SE Pioneer Way
Oak Harbor, Washington 98277

Contact

Kyle Logan
3606793431
kyle@gracebythesea.org

Website

www.gracebythesea.org

Location
Oak Harbor, Washington
Job type
Part Time
Posted
Hours/week
15-20
Pay rate
$18-21, based on experience
Ordained position
No
Exempt status
Not Exempt
Skills
Administrative
Communication
Editing
Interpersonal
Problem Solving
Industries
Administrative and Support Services