First Presbyterian Church Altadena (FPCA) is a multicultural Asian-American church with historical Japanese American background. Started in 1913, the church has been decades of transitions, growth, and development. Most recently, the church survived the devastating LA wildfires disaster. The congregation strives to love God and follow Jesus through worship services, Bible studies, and serving the needs in the community of Altadena.

FPCA now seeks a responsible, organized, communicative individual to serve as the Office Administrative Assistant. This position will be responsible for supporting the church’s office administrative operations. The ideal candidate will be passionate about the mission of the church, have a heart for service, and possess strong organizational and communication skills. This is a part-time role, consisting of 15-20 hours per week on premise with the opportunity to increase.

PRIMARY FUNCTION: To serve as a primary point of contact for the church and to manage the church office to support the mission and ministry of First Presbyterian Church, Altadena.

ACCOUNTABILITY: To the Lead Pastor and Session through Personnel Committee.

POSITION & COMPENSATION: Part-time. 15~20 hours per week. $20 per hour.

WORK HOUR: Friday 10 am—2 pm and Sunday 9:30 am—12:00 pm on site. The rest of the week is negotiable. Must maintain regular office hours.

RESPONSIBILITIES:

Office Administration
•                Support general church operations by maintaining office systems, policies, procedures, and protocol in a small office environment.
•                Perform reception duties, including receiving orders/packages and assisting visitors.
•                Screen and route incoming calls to ensure timely and courteous response.
•                Manage email correspondence, ensuring prompt replies and proper organization.
•                Maintain and update the master calendar for all FPCA activities.
•                Compose and distribute letters and mailings as requested by the Pastor and/or appropriate committee chairs.
•                Handle all large-scale printing and mailing projects.
•                Maintain office files, including all business and legal documents of the church
•                Order office supplies, monitor the office supply budget, and keep the office organized.
•                Oversee the purchase, contracts, repair, and updating of all FPCA office equipment including phones, computers, printer/copiers, internet equipment and services to meet FPCA’s needs.
•                Serve as the first point of contact for all facility usage requests and maintenance concerns; pass requests to appropriate committees and follow through on the progress.
•                Organizes and maintains office systems and procedures and seeks to expand their efficiency.

Data Organization
•                Maintain and update the church database with accuracy and attention to detail.
•                Maintain and update the membership list and registry, visitors, and the overall database at FPCA. Share relevant information related to contacts with other volunteers and staff.
•                Manage, update, and distribute the church directory.
•                Compile, print, and file the FPCA Annual Report.

Worship Service Assistance
•                Prepare the weekly worship bulletin, including design, editing, preparing appropriate inserts, requesting submissions, managing contacts, printing, and placing in the Sanctuary.
•                Create weekly PowerPoint presentations for Sunday worship service with lyrics provided by the Director of Music.
•                Maintain song database, CCLI, attendance, and other church records.
•                Notify Sunday morning volunteers of responsibilities.

Other responsibilities
•                Schedules and organizes various meetings and gatherings, and may record or keep notes of the substance of the meetings and attendees.
•                Assist in organization projects and facilitate communication between committees and volunteers.
•                Special projects as deemed appropriate by the Pastor.

QUALIFICATIONS

•                Attention to detail.
•                Organized.
•                Responsible.
•                Self-starter.
•                Proficiency in computer skills essential, including Microsoft Office and Zoom.
•                Ability to learn and utilize church-specific software.
•                Ability to work cooperatively with church staff and members.
•                Ability to commute to work.
•                Ability to carry 15-20 lbs.

REVIEW

Performance reviews will be conducted annually by the Pastor, with input from the elders and church members. Personnel Committee will review annually the adequacy of compensation. Limited remote work opportunities may be considered.

Website

firstpresbyterianchurchaltadena.org