Overview:

The Bookkeeper & Office Manager helps to support and fulfill the mission, vision, and values of Christ Church East Bay by providing bookkeeping and office management. The Bookkeeper & Office Manager reports to the Director of Operations.

Key Responsibilities:

Bookkeeping

• Make and record bank deposits
• Maintain accurate donor and contribution records
• Pay and record bills and invoices
• Manage bi-monthly payroll
• Manage and pay any applicable taxes, such as payroll taxes and property taxes
• Manage, prepare, and submit any applicable reports, forms, and filings, such as payroll reports, W-2s, and 1099s
• Research and troubleshoot any bookkeeping, accounting, and financial issues
• Maintain filing system
• Categorize and file expenses
• Process reimbursements
• Reconcile bank and credit card statements to accounting records
• Respond to requests for information or research from Treasurer, Stewardship Team, and/or Director of Operations
• Assist in the preparation and distribution of year-end contribution statements
• Ensure accurate and timely accounting, financial reporting, and compliance with all applicable laws, regulations, and Christ Church policies
• Participate in annual budgeting process
• Assist in administering human resources (HR) system and processes:
  • Maintain and update employee and independent contractor personnel files
  • Track, record, and report employee time-off
  • Participate in new-hire onboarding
  • Serve as primary contact person in communications with benefits providers, insurance providers, and donors
  • Assist in managing employee retirement benefit

Office Management

• Manage the day-to-day operations of the Christ Church office
• Ensure that all employees and ministries have necessary supplies and equipment
• Develop and maintain organized systems
• Maintain the Christ Church facilities at 2138 Cedar Street, which includes the following: (1) Managing upkeep and maintenance of the buildings and grounds; (2) maintaining facility security and safety, including key management and contact information for emergency services; (3) communicating and coordinating as needed with repair, inspection, maintenance, and construction vendors; (4) communicating and coordinating with Christ Church’s Facilities Team.
• Manage the use and rental of the physical spaces of the Christ Church property, which includes the following: (1) Coordinating use of Christ Church property and spaces among various renters, events, and Christ Church staff; (2) being the primary contact person and problem-solver for renters and potential renters; (3) managing relationships and schedules for all events and rentals of the annex building and sanctuary building; (4) ensuring compliance with all ADA regulations and guidelines; (5) maintaining good relationships with renters and neighbors.

Preferred Experience and Skill Set:

• Growing and deepening relationship with Jesus Christ
• Committed to Christ Church East Bay’s vision and leadership
• Excellent people skills and a team player
• Strong organizational skills
• Superb attention to detail
• Excellent written and verbal communication skills
• Ability to manage and collaborate with others: encouraging, motivating, and helping them to work to their full potential
• Creative problem-solver with ability to collaborate effectively and foster teamwork
• Demonstrated administrative skills
• Integrity and ethics beyond reproach
• Ability to maintain confidentiality required
• Experienced proficiency with Google Docs, Microsoft Office, and QuickBooks Online

Hours: Part-time, non-exempt

Schedule: Monday through Friday, or Sunday through Thursday

Hire contingent on passing a background check and credit check.

To apply for this job opening, please follow the instructions at https://www.christchurcheastbay.org/careers

Website

www.christchurcheastbay.org