Bookkeeper & Office Manager at Christ Church East Bay
Berkeley, CA 94709

Overview:

The Bookkeeper & Office Manager helps to support and fulfill the mission, vision, and values of Christ Church East Bay by providing bookkeeping and office management. The Bookkeeper & Office Manager reports to the Director of Operations.

Key Responsibilities:

Bookkeeping

  • Make and record bank deposits
  • Maintain accurate donor and contribution records
  • Pay and record bills and invoices
  • Manage bi-monthly payroll
  • Manage and pay any applicable taxes, such as payroll taxes and property taxes
  • Manage, prepare, and submit any applicable reports, forms, and filings, such as payroll reports, W-2s, and 1099s
  • Research and troubleshoot any bookkeeping, accounting, and financial issues
  • Maintain filing system
  • Categorize and file expenses
  • Process reimbursements
  • Reconcile bank and credit card statements to accounting records
  • Respond to requests for information or research from Treasurer, Stewardship Team, and/or Director of Operations
  • Assist in the preparation and distribution of year-end contribution statements
  • Ensure accurate and timely accounting, financial reporting, and compliance with all applicable laws, regulations, and Christ Church policies
  • Participate in annual budgeting process
  • Assist in administering human resources (HR) system and processes:
    • Maintain and update employee and independent contractor personnel files
    • Track, record, and report employee time-off
    • Participate in new-hire onboarding
    • Serve as primary contact person in communications with benefits providers, insurance providers, and donors
    • Assist in managing employee retirement benefit

Office Management

  • Manage the day-to-day operations of the Christ Church office
  • Ensure that all employees and ministries have necessary supplies and equipment
  • Develop and maintain organized systems
  • Maintain the Christ Church facilities at 2138 Cedar Street, which includes the following: (1) Managing upkeep and maintenance of the buildings and grounds; (2) maintaining facility security and safety, including key management and contact information for emergency services; (3) communicating and coordinating as needed with repair, inspection, maintenance, and construction vendors; (4) communicating and coordinating with Christ Church’s Facilities Team.
  • Manage the use and rental of the physical spaces of the Christ Church property, which includes the following: (1) Coordinating use of Christ Church property and spaces among various renters, events, and Christ Church staff; (2) being the primary contact person and problem-solver for renters and potential renters; (3) managing relationships and schedules for all events and rentals of the annex building and sanctuary building; (4) ensuring compliance with all ADA regulations and guidelines; (5) maintaining good relationships with renters and neighbors.

Preferred Experience and Skill Set:

  • Growing and deepening relationship with Jesus Christ
  • Committed to Christ Church East Bay’s vision and leadership
  • Excellent people skills and a team player
  • Strong organizational skills
  • Superb attention to detail
  • Excellent written and verbal communication skills
  • Ability to manage and collaborate with others: encouraging, motivating, and helping them to work to their full potential
  • Creative problem-solver with ability to collaborate effectively and foster teamwork
  • Demonstrated administrative skills
  • Integrity and ethics beyond reproach
  • Ability to maintain confidentiality required
  • Experienced proficiency with Google Docs, Microsoft Office, and QuickBooks Online

Hours: Part-time, non-exempt

Schedule: Monday through Friday, or Sunday through Thursday

Hire contingent on passing a background check and credit check.

To apply for this job opening, please follow the instructions at https://www.christchurcheastbay.org/careers

Address

Christ Church East Bay
2138 Cedar St
Berkeley, California 94709

Contact

Jesse Chui
510-644-4949
jesse@christchurcheastbay.org

Website

www.christchurcheastbay.org

Location
Berkeley, CA 94709
Job type
Part Time
Posted
Hours/week
20
Pay rate
Negotiable
Ordained position
No
Exempt status
Not Exempt
Skills
Administrative
Analysis
Communication
Managing Finances
Preparing Written Documents
Industries
Administrative and Support Services
Church Ministry